Apprentice Business Administrator

To undertake word processing and other ICT related tasks including letters, reports and schedules, and work which utilises other ICT packages, such as databases, spreadsheets, formatting presentations or research on the internet. To take notes/minutes of meetings as required, e.g. pupil reviews, CP meetings and staff meetings, and undertake other related tasks to support the organising of meetings, such as typing agendas, collating papers and booking rooms. To maintain and collate registers, pupil reports & data and any other information/statistical returns routinely required. To undertake routine administration of academy lettings and other uses of academy premises. Under the direction of the Principal, organise supply cover. To undertake the financial transactions relating to, school fund, petty cash, school trips, photographs, postage, telephone calls and school meals, and the balancing of such funds and secure monies in accordance with academy procedures. To order equipment as requested, process invoices and reconcile statements from electronic financial management information systems in line with financial procedures. To maintain stationery and consumables stock and supplies for the whole academy, cataloguing and distributing as required. To operate uniform/snack or other school ‘shops’ within academy. To undertake reception duties, answering routine telephone and face-to-face enquiries, taking messages and forwarding them onto the relevant person as required. To welcome visitors to the school, ensuring health and safety and safeguarding procedures are followed, such as signing in/out of a register, issuing badges/passes or escorting visitors as required. To respond to queries and provide general advice and guidance to staff, pupils and parents and others. To make arrangements for external visitors, for example, the school nurse, photographer, linked schools and parents. To provide general clerical support e.g. photocopying, filing, faxing, emailing, completing routine forms and responding to routine enquires. To sort and distribute internal and external mail. To undertake pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff in accordance with Academy Procedure. To understand the importance of inclusion, equality and diversity, both when working with pupils and with colleagues, and to promote equal opportunities for all. To uphold and promote the values and the ethos of the school. To implement and uphold the policies, procedures and codes of practice of the School, including relating to customer care, finance, data protection, ICT, health & safety, anti-bullying and safeguarding/child protection. To take a pro-active approach to health and safety, working with others in the school to minimise and mitigate potential hazards and risks, and actively contribute to the security of the school, e.g. challenging a stranger on the premises. To participate and engage with workplace learning and development opportunities, subject to the school’s training plan, working to continually improve own performance and that of the team/school. To attend and participate in relevant meetings as appropriate. To undertake any other additional duties commensurate with the grade of the post.

 

Training Outcome:

Other positions within the trust.

Employer Description:
Primary school which is part of the Harmony Trust. Our vision is to create an excellent beacon school for our community and build on our strong partnership to create the conditions for all of our pupils to succeed. This year we have even greater belief in making sure that your child achieves and succeeds.

Working Hours :
Monday - Friday 8:30 - 4:30

Skills:
Communication skills,IT skills,Customer care skills,Administrative skills,Initiative,Confident