Accounts and Administration Apprentice

PA & Administrative Support:

Assist the Managing Director with daily administrative tasks, including managing emails, calendars, and appointments Prepare and format documents, reports, and presentations Coordinate meetings, take minutes, and follow up on action points Manage travel arrangements and itineraries when required Handle confidential and sensitive information with discretion

Accounts Receivable Duties:

Manage the invoicing process, ensuring all invoices are accurate and sent to clients promptly Follow up with clients regarding outstanding payments and overdue invoices Maintain detailed records of all communications and payment arrangements with clients Reconcile customer accounts and resolve any discrepancies or disputes

General Accounts Support:

Assist in maintaining accurate financial records using Xero accounting software Assist with bank reconciliations, supplier payments, and other day-to-day financial transactions Collaborate with the finance team to ensure smooth end-of-month and year-end processes Provide general administrative support to the accounts department as required

Training:

You will attend onsite at Rugby College one day per month.

You will receive support from an assessor to help you prepare for your End Point Assessment covering:

Knowledge Skills Behaviour

As required to meet Level 3 Business Administrator apprenticeship Standard.

Maths & English Level 2 (if required).

Training Outcome:

Progression will be discussed at the end of the apprenticeship.

Employer Description:
Tooling Intelligence provides innovative inventory and asset management solutions to a wide range of industries across the United Kingdom and Europe.

Working Hours :
30 hours - Monday-Thursday (with Fridays by arrangement if required). Flexible working hours, with potential for remote work depending on business needs. This is a part-time position.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working