Recruitment Administrator Apprenticeship
Duties and responsibilities Recruitment & Selection:
• To create, prepare and place job adverts on all relevant job platforms used by the Trust once authorisation to recruit has been granted, using agreed Trust templates.
• To liaise with the recruiting manager to ensure that short-listing processes are being carried out effectively ensuring fair processes are followed at all times.
• To arrange interviews; by supporting in the preparation of interview schedules, inviting candidates to attend for interview and providing all the paperwork ready for the academy to facilitate the interview process.
• To carry out online checks for shortlisted candidates.
• To request references for shortlisted candidates.
• To discuss interview outcomes with the recruiting manager and make job offers for all successful candidates, through issuing of conditional job offer letters, in line with Trust templates.
• To advise candidates when they have been unsuccessful, either at the shortlisting stage or after interview.
• To complete all pre-employment checks for new employees, as required by KCSiE and Trust policies. To communicate progress to the recruiting manager in a timely manner, including where there are any issues or delays.
• To refer any issues with pre-employment checks to the Head of Recruitment and Resourcing or the relevant People Partner.
• To support the Head of Recruitment and Resourcing in preparing and ordering goods for marketing campaigns
• To use the correct branding throughout all recruitment activity both internally and externally
• To deal with ad hoc issues around recruitment which might arise, involving recruiters and candidates.
• To issue a contract of employment to new employees, ahead of their start date.
• To carry out the onboarding process for all new starters, ready to hand over the process to the academy on the employee’s start date.
• To liaise regularly with colleagues to ensure new starters are accounted for and ensuring induction paperwork is completed and returned completed for HR file. Records and data
• To enter all new starters to the Trust’s payroll system in a timely manner in advance of them starting with the Trust.
• To ensure that all HR electronic files are compliant in line with relevant legislation/ GDPR retention periods and assist with audit and inspection processes. Safeguarding & the Single Central Record (SCR)
• To ensure that all new employees are added to the SCR; recording all pre-employment checks and onboarding activities and ensuring compliance.
• To ensure all relevant recruiting managers have completed safer recruitment training, maintaining the central record accordingly General Responsibilities • To undertake filing on a regular basis and any archiving when necessary
• To ensure that all correspondence and documents created are saved correctly on our HR Shared Drives in a logical and structured fashion • To assist with any ad hoc projects as and when required
• To attend all relevant team meetings and provide input
• To ensure that all aspects of data protection and confidentiality are maintained at all times
• To identify any improvements that will allow us to undertake administration in a more efficient and timely way Generic Responsibilities of all Active Learning Trust Employees
• To work in a co-operative and polite manner with all stakeholders and visitors to promote and enhance the reputation of the academies and Trust.
• To work with children and young people within the framework of the academy in a courteous, positive, caring, and responsive manner.
Training:
The learner will be studying the HR Support Level 3 Apprenticeship standard qualification. Functional skills will be studied if equivalent qualifications are not held.
Training Outcome:
The apprenticeship could lead to a permanent role as a Recruitment Administrator. The role will provide a good grounding in HR administration, which would be an excellent start to any career in HR. Although the experience will be in education, the skills are transferrable to any sector.
Employer Description:
The Active Learning Trust is a family of primary, secondary and special schools based across Suffolk and Cambridgeshire. Since our creation in 2012 we have worked successfully in partnership with our schools to ensure the very best outcomes for every child and young person who we have the privilege to teach. At the heart of our Trust are the dedicated teams of teaching and support staff based in our schools, supported by the leadership and expertise of our Central Team.
Working Hours :
Monday - Friday, between 8:30am and 4:30pm
Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Team working,Initiative