Level 3 HR Support Apprenticeship

Vacancy Requirements

To assist in the creation of onboarding documents including offer letters and contracts of employment and to issue all new starter paperwork (including managing pre-employment checks and applying for references) To assist in the maintenance of the HatchamHR inbox, answering general queries and escalating as appropriate To correctly maintain up-to-date employee records, ensuring complete accuracy and confidentiality Data inputting of new starters' employment details onto ARBOR and ACCESS MIS systems Assist with general admin duties such as photocopying, filing and archiving of documents, as required Drafting and issuing letters to employees; resignation acknowledgment, contract extensions, notifications of end of contracts, variation terms, etc Assist in ensuring all staff have completed mandatory safeguarding training To assist the Senior HR Advisor in updating and maintaining employee absence records; sickness absence, annual leave, maternity leave Creating and maintaining standard letters, reporting templates and guidance documentation Working alongside the Director of People, HR Business Partners, HR Project Manager and Trust Recruitment Lead on allocated projects, as required Assisting the Trust Recruitment Lead with the coordination of Safer Recruitment Training, including refresher sessions Assisting with the administration of the Habs Admin Sharepoint site, and maintaining documents, templates and resources appropriately To attend the monthly Haberdashers’ HR Taskforce meetings and note any key actions, assisting the Trust Recruitment Lead in following up on actions completed To support the correct implementation of the Trust Appraisal cycle, ensuring documentation is completed within the correct cycle timescales To liaise with line managers and HR BPs with regards to interim and final probation reviews To assist the Trust Recruitment Lead with preparation for Recruitment events, such as Graduate Fair

The above list is not exhaustive – you may be required from time to time, to work outside of normal working hours, to cover events such as Recruitment Fairs, Leadership conferences and other Trust events.

Person Specification

Excellent written and verbal communication skills Strong attention to detail and ability to work accurately and independently Confidence and ability to develop and maintain professional relationships at all levels within the Trust Highly numerate – able to work confidently with figures and raw data Ability to work effectively to timescales and deadlines A keen interest in HR Clear commitment and understanding of the Trust ethos, vision and values and an ability to uphold them Belief in equality and opportunity for all, ensuring that all staff feel included and listened to Commitment to collaborative working and driven to achieve team goals Confidence and ability to develop and maintain professional relationships at all levels within the Trust High expectations of achievement, conduct and behaviour and a willingness to address situations where these fall short Commitment to safeguarding and promoting the welfare of children and young people

Training:
Level 3 - HR Support Apprenticeship Standard Functional Skills in maths and English (if required) 18-20 month duration Training schedule has yet to be agreed upon, further details will be made available at a later date

Training Outcome:
Potential for employment or further education

Employer Description:
Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers. If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice. As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of race, disability, age, religion or belief, sexual orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.

Working Hours :
Monday to Friday: 9am - 5pm (30 minute break)

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental