Apprentice Admin Assistant

Key Responsibilities:

Assist with the daily office operations, including answering phones, responding to emails, and handling correspondence. Coordinate meetings, appointments, and travel arrangements for the team. Maintain office supplies and ensure the office environment is organized and efficient. Provide administrative support to the engineering team, including drafting correspondence, scheduling meetings, and preparing meeting minutes. Assist in organizing company events, training sessions, and workshops. Support HR-related activities, such as onboarding new employees and maintaining staff records. Liaise with Director’s EA/Compliance/Project Administration Team and others to ensure good communication and administrative operations between all parties. Maintain electronic and physical filing systems for project documents, contracts, and records. Assist with the creation, formatting, and editing of documents, ensuring consistency and adherence to company standards. Input and update Employee data in relevant CRM software systems. Research and information gathering for the Director and Director’s EA.

This list is not exhaustive, and you will be expected to perform different tasks as necessitated by the manager which are relevant to your role within the company to meet the overall business needs.

Training:

As a Business Administrator Apprentice, you will complete the following qualifications as part of your Apprenticeship:

Level 3 Business Administrator Standard Apprenticeship Level 2 Functional Skills maths and English if not already achieved

You will also develop the skills, knowledge and behaviours required to work within an office environment. This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills. You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times.

Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence and professional discussions. All evidence will be logged to your electronic portfolio.

Training Outcome:

Upon completion of the Apprenticeship, the role may be reviewed for a permanent position.

Employer Description:
We are an engineering consultancy and genuine project partner, providing site intelligence, innovative designs, advice, and project management to direct and guide you towards the best outcome for your project and assets. Specializing in Mechanical, Electrical and Public Health (MEP), Civils & Structural Engineering, Earthing & Lightning Protection, Surveys, BIM, Energy Efficiency, and Sustainability Services, we are a close-knit team of highly experienced engineers dedicated to making our clients’ projects a success.

Working Hours :
Monday to Friday 9am to 5pm. 4 days in the office, 1 study day per week. Total 37.5

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Team working,Initiative,Skills in Microsoft Office,Willingness to learn and adapt,Excellent written and verbal