Office & Administration Apprentice

Your role will encompass agency administration, procurement, supplier management, office supplies management, meeting and travel coordination. This is an exciting opportunity to learn about key business and administration functions within a global and growing
transformation consultancy.

Key Responsibilities:
Office Management and Administration:
● Maintain and organise company records and files.
● Manage office access and security protocols.
● Handle incoming and outgoing mail and packages.
● Maintain an organised and efficient office environment.
● Manage inventory of office supplies, including snacks, stationery, and equipment.

●Place orders for replenishment as needed.

● Keep track of expenses related to office supplies and snacks.
● Assist with preparation of client proposals and presentations.
● Provide ad hoc support to the leadership team.
● Build and maintain relationships with office suppliers and service providers.
Meeting and Travel Coordination:
● Schedule meetings, conferences, and appointments for team members.
● Coordinate travel arrangements, including booking flights, hotels, and transportation.
● Prepare meeting rooms with necessary equipment and materials.
● Organising engagement activities (e.g. virtual and in-person socials, organising employee appreciation gifts - Christmas hampers, Easter gifts etc).

This list is not exhaustive, and you will be expected to perform different tasks as necessitated by the manager which are relevant to your role within the company to meet the overall business needs.

Training:

As a Business Administrator Apprentice, you will complete the following qualifications as part of your Apprenticeship:

Level 3 Business Administrator Standard Apprenticeship
Level 2 Functional Skills maths and English if not already achieved
You will also develop the skills, knowledge and behaviours required to work within an office environment. This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills. You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times.

Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence and professional discussions. All evidence will be logged to your electronic portfolio.

Training Outcome:

Upon completion of the Apprenticeship, the role will be reviewed for a permanent position.

Employer Description:
Chesamel was founded with a simple goal; to help business leaders focus on sustained growth and development by finding scalable solutions to resource management challenges, marketing and business transformation. Since our launch in 2008, we have always put our employees’ and clients’ interests first so that we are able to solve business problems by combining people, technology, marketing and bold ideas.

Working Hours :
Apprenticeship, Monday-Thursday 9am to 5.30pm. Friday 6 hours for training. 1 hour unpaid lunch.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Team working,Initiative,Flexible,Effective communicator,Interest in pursuing a career,Excellent oral and written