Apprentice Business Delivery Technical Officer

Purpose of Post

To provide a range of business delivery services to the field operational teams to maintain and enhance the diverse services provided by the Port Health & Public Protection Service.

Main Duties and Responsibilities

Operational and Administrative Support

To provide a range of administrative services to PH&PP including, assisting service and project developments for teams and/or the service as whole, assisting with preparation of displays and presentations by PH&PP, processing applications, filing, data entry, copying, etc. as directed by the Business Delivery Team Manager To process any land charges received from the planning department and to co-ordinate the progress from inception to submission of returns To process all Statutory Notices served by the service on the Idox Uniform database system including arranging for the despatch of these notices where necessary, monitoring their progress and status according to current procedures To co-ordinate the ordering of any materials and equipment required for food, water or other environmental sampling, scanning documents and entering data loaded onto the Idox
Uniform database system To maintain both hard copy and electronic filing systems for the elements of PH&PP within Guildhall To prepare agendas and take minutes of team meetings and distribution as required To provide cover when necessary for the Office Assistant including opening, delivering and collecting mail

Information Technology

To enter Out-of-Hours Duty Officers’ observations and complaints onto the Idox Uniform database system for the Pollution Control Team as required. To download daily all RIDDOR Accident Notification information from HSE’s Incident Control Centre website and enter the data onto the Service’s Idox Uniform database system, distributing to the relevant field officer teams. To assist Data Management staff with Sharepoint updates and maintaining the PH&PP pages on the CoL website To receive and input information in various forms provided by officers onto Idox Uniform database

Other

To contribute to the maintenance, review, and development of detailed working procedures for the Business Delivery Team, and, where necessary, the wider service as a result of changes in legislation, national guidance or policy which may affect the work of the Team or the PH&PP Service in general To monitor, maintain and develop customer feedback systems for the various teams and the PH&PP Service To meet agreed individual and team targets identified through the corporate appraisal system To actively seek to implement the City Corporation’s Occupational Health & Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out their duties To actively seek to implement the City Corporation’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post To undertake any other duties that may reasonably be requested appropriate to the grade by the PH&PP Service’s managers

Training:

You will be supported to achieve the Business Administration Level 3 apprenticeship. Theoretical training will be Biweekly with the support of the training provider. Practical training and support will be given in the workplace allowing you to embed your learning in the working environment. You will receive hours 6 per week to support with your apprenticeship studies. 

Training Outcome:

On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available. Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation. 

Employer Description:
The school was founded in Brixton in 1854 to provide an education for the orphaned children of the City of London before moving to the present site, Ashtead Park, in 1926. We have a magnificent site with modern buildings alongside the original Main House set in a stunning 57 acres of parkland. This idyllic setting further supports the wellbeing of our students and staff, as being here, in the park, makes coming to work a pleasure. It looks striking in every season, and we are lucky to have a vast array of wildlife living in our woods. Today, Freemen’s is an independent day and boarding school for students aged 7-18, with a strong ethos of community and service in accordance with the values on which the school was founded. We are proudly co-educational and have been since 1854, which was radical at the time, and we continue to push the boundaries of what’s possible with our forward-thinking, progressive approach. It is the sister school of the City of London School and the City of London School for Girls, which are both independent single-gender schools located within the City of London itself. All three schools receive funding from the City of London Corporation.

Working Hours :
Monday to Friday 9:15am - 5pm core hours. Flexibility will be required for business needs.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Non judgemental