Health and Safety Administrator Business Administration Apprentice

Main Duties: 

Undertake administration duties in line with the needs of the Health, Safety environment and organisational learning function requirements Manage calendars to coordinate leave arrangements, meetings, appointments, and travel arrangements Schedule, coordinate, and administer meetings, appointments, and travel arrangements Format documentation or reports produced by the Health, Safety and Environment and Organisational Learning teams to ensure alignment with Service standards Check the Health and Safety and Organisational Learning email inbox daily, and ensure emails are either dealt with or forwarded to the relevant party for action Provide administrative support to colleagues when they chair or host health and safety or Organisational learning meetings (e.g. take minutes, organise invites, manage agenda items, chase completion of actions) Provides administrative support for Health, Safety and Environment processes including, but not limited to, Pat testing, Face Fit assessments, Manual Handling assessments, Noise assessments etc. Manage resources, eg equipment or facilities (e.g. Coordinate inspections and calibration of HSE section equipment) Support Health and Safety Advisors and Organisational learning Watch Managers with safety and information campaigns by identifying health, safety and environment awareness days, creating campaign calendars, etc. Provide basic advice, support and guidance to managers and staff on Health, Safety, Environmental and Organisational learning policies, referring more complex matters to Health and Safety Advisors or Organisational Watch Managers Monitors, records, and collects qualitative and quantitative data from a range of sources to meet Health and Safety Reporting requirements Draft responses to basic FOI requests; refer to more senior colleagues when necessary and seek approval from the Health and Safety Station Manager or Head of Function before submitting the response Responds to queries received from employees and managers relating to matters arising linked to health and safety, the environment or Organisational learning Monitor the health and safety management system and ensure risk assessments, investigations, audits and inspections are completed accurately and within timeframes, chasing completion when required Review Health, Safety, Environment & Organisational Learning systems on a frequent basis to inform workstreams Assists in the development of systems and processes to ensure compliance with legislation, Service policy and best practice The postholder may be required to perform other duties that reasonably correspond to the general character of the post and are proportionate with its level of responsibility  The postholder is required to comply with relevant legislation, policies, and procedures of Humberside Fire Authority in the performance of his/her duties. Examples include acting in compliance with the provisions of equal opportunities, data protection and health and safety legislation, policies and procedures so far as they relate to the post and the postholder

Responsibility for Resources:

Joint responsibility with others in Health and Safety for security and use of personal files and other sensitive personal information about employees and organisational sensitive information.

Training:

Training will be at North Lindsey College where you will access a wide range of facilities on offer. 

 Day release.  

You will undertake The Level 3 Business Administration apprenticeship standard.  

https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0 

You will undertake Functional Skills for English and/or maths if needed.  

You will undertake both on and off the job training by a team of industry-qualified professionals to give you the best skills, knowledge, and experience. 

Work Demands: 

Works to pre-determined deadlines for the production of reports and research information. These may be subject to change due to the complexities of projects as identified by the ‘post holder’ Work subject to the management of conflicting deadlines  Supported by Health and Safety Advisors, Health and Safety Coordinator and OL Watch Managers to re-prioritise work to meet demands

Training Outcome:

Successful completion of the apprenticeship could lead to a higher-level apprenticeship or full-time employment for the right candidate. Several opportunities for career progression on completion.

Knowledge and Skills Gained through the Apprenticeship. 

Basic Health and Safety Principles: 

Understanding of basic health and safety concepts, regulations, and legislation, such as the Health and Safety at Work Act 1974 Understanding of common workplace hazards and risks and awareness of basic strategies for their control and mitigation

Introduction to Risk Assessment: 

Knowledge of what a risk assessment is, its purpose, and the basic steps involved in conducting one  Familiarity with the concept of hazard identification and risk evaluation

Emergency Procedures: 

Basic knowledge of emergency procedures, including fire safety, first aid, and evacuation protocols Understanding the importance of emergency preparedness and response plans

Occupational Health: 

Basic awareness of occupational health issues and their impact on employee well-being Knowledge of common occupational illnesses and preventive measures

Equal Opportunities Statement:

Humberside Fire and Rescue Service (HFRS) is committed to working on behalf of the local community, visitors and staff and has a duty to uphold their human rights. By better understanding the diversity of communities and their specific needs, HFRS can provide an appropriate and responsive service that is effective, efficient and of a high quality. Human rights are the non-negotiable foundation on which this policy stands. Accordingly, HFRS, under its legal obligation, must have ‘due regard’ under the Equality Act 2010 with the need to: 

Eliminate unlawful discrimination, harassment and victimisation and any other conduct prohibited by the Act Advance equality of opportunity between people who share a characteristic and those who do not Foster good relations between people who share a characteristic and those who do not

HFRS has a set of Equality Objectives which aims to address local equality priorities as part of its Public Sector Equality Duties (PSED). These are embedded into the HFRS PSED action plan which is refreshed annually. HFRS is committed to the process of equality impact assessment (EIAs) through which the Service considers the likely equality impact of new or changes to existing policies, projects or functions.    

Employer Description:
Humberside Fire and Rescue Service provides a fire and rescue service to East Riding of Yorkshire, Hull, Northeast Lincolnshire and North Lincolnshire. Together with our Emergency Service partners, we are here to keep the communities a safer place to live, work and visit. 24 hours a day, everyday of the year.

Working Hours :
Monday - Friday, working hours TBC

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience