Apprentice People Coordinator

Recruitment

Assisting the Recruitment Coordinator in drafting of offer letters, contracts of employment, screening of candidates and arrangement of interviews, ensuring potential candidates are receiving an excellent service. Onboarding of new starters, to include reference checks, right to work checks, Occupational health checks and personal details, ensuring that new starters receive a seamless joining experience.

Annual Leave

Calculating leave for starters and leavers, and advising the relevant individuals (e.g. employee, manager, payroll) in a timely manner. Ensuring that annual leave is accurately recorded via our HRIS system.

Sickness absence

Ensure all template letters and forms in relation to sickness are kept up to date. Signposting to relevant templates for correspondence/meetings and support HR Advisors / Business Partners when required. Support with absence monitoring and reporting, ensuring health and wellbeing meetings are taking place in line with the policy. Tracking progress for the organisation, ensuring the automated process is triggered and followed up.

Maintaining the HRIS

Processing starters, leavers and contract changes in a timely manner to meet payroll deadlines. Be the first point of call for any self-service related issues, responding to queries from employees and Managers relating to the self-service element of the system within agreed timescales Maintaining employee and management profiles on the self-service system. Ensuring accuracy of data within the HR system.

DBS

Ensure compliance with the requirement for DBS checks. Perform periodic checks for expiry of existing employees’ DBS checks. Assist in the follow up coordination of the renewal of DBS checks, passing to the HR Advisor(s) as necessary.

General

Ensure all HR records are kept accurately and securely and in line with the Group’s guidelines and legislative requirements.
To be aware of the legislative/regulatory framework within which Housing Plus works. To ensure that maximum use is made of information technology systems within the department. To ensure that the Groups Equal Opportunities Policy and Health and Safety Policies and Procedures are fully adhered to and implemented at all times. To ensure that the values of the organisation are displayed throughout all work activities. Adopt a flexible approach to work in undertaking the responsibilities of this post and participating in cross team; cross directorate and project team activities. Work within the groups  audit and compliance protocols and provide support with departmental audits under the direction of the Services Manager. To carry out any other duties appropriate to this post, as necessary or as requested.

Training:
Schedule to be confirmed

Training Outcome:
Career progression following the apprenticeship would be to a People Coordinator within Housing Plus Group or you would have the required level of qualification to enter the Human Resources career pathway.

Employer Description:
Housing Plus Group is one of the largest affordable housing providers in the area and a leading provider of quality, affordable homes, an investor in communities across Staffordshire and Shropshire and a dependable supplier of services that customers can trust. Employing almost 1,000 people, we offer outstanding career opportunities for talented, ambitious and enthusiastic people. People like you! We are committed to apprentices as the future of our organisation. We want to create 100 new apprenticeship opportunities, leading to rewarding careers. We will support your learning and help you to fulfil your potential. You will receive a comprehensive induction to our Group and to the people who make it an amazing place to work. As you get to know our leaders and managers, you will discover that many of them have developed their careers within our Group - including some who started out as apprentices. Throughout your programme, we will offer workplace training alongside formal learning. You will also have a personal mentor to help you get the most out of your apprenticeship. Your studies and hard work will lead to a Traineeship and further career development opportunities before becoming a People Coordinator with HPG. Employing almost 1,000 people, we offer outstanding career opportunities for talented, ambitious and enthusiastic people. People like you!

Working Hours :
Monday to Friday, 37 hours per week. Between hours of 8:30am and 5:30pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Team working,Initiative,Non judgemental,Patience