Level 3 Accounts Assistant Apprenticeship - Fulham Cross Academy Trust

Role & Purpose

To support teaching & learning in a safe and healthy environment with a commitment to quality in service delivery. To share the aims and ethos of the Trust and its schools. To provide high-quality finance and administration support to the Director of Finance. To carry out the responsibilities of the post in accordance with the Trust’s Equalities Policy.

Main Duties and Responsibilities

Finance

To work as part of the Finance team to support the timely and accurate processing of orders, invoices and payments and the monthly reconciliation process. To be accountable for the computerised SIMS/Xero system in order to: Raise purchase orders and place orders. Match invoices with purchase orders and process for payment. Set up new suppliers. Create weekly BACS payment runs. Assist with monthly reconciliation of non-staffing budget expenditure with the schools’ bank account. Process petty cash payments. Process journals for printing costs and IT resources ½ termly. Produce appropriate charges for curriculum and administrative stationery provided to departments. Produce ½ termly statements for budget holders. Liaise with suppliers and budget holders in the above regard. Investigate and resolve any queries as a result of the above. Relevant filing and record keeping.

Administration

As directed by the Finance Manager/Director of Finance, provide administrative support to facilitate the work of the school’s administrative function. To undertake office administration tasks such as taking telephone calls and enquiries; sending communications home; and issuing lunch cards Dealing with first aid incidents.

General

To comply with policies and procedures relating to child protection, health and safety, equality, confidentiality and data protection, reporting all concerns to the appropriate person. To support the operational and administrative services provided by the school office. To be a nominated first aider (training will be given), maintaining appropriate knowledge and skills and staying suitably qualified. To display a commitment and empathy to and with young people, and an understanding of the challenges they face. To engage fully in appropriate CPD staying up to date with relevant legislation.

Confidentiality

To treat with absolute confidentiality personal information concerning students, employees, and other stakeholders.

This is not an exhaustive list of activities related to the job and is intended as a main summary of tasks only. Job descriptions are subject to annual review in consultation with the post holder.

Training Outcome:

Possible progression into a full-time role for the right applicant.

Employer Description:
Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers. If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice. As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of race, disability, age, religion or belief, sexual orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.

Working Hours :
Monday to Friday, 8:30am - 4:30pm, with a 45 minute break.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Team working,Willingness to learn,Numerical and Analytical Skill,Basic Financial Knowledge,Time Keeping,Ethics and Integrity,Interpersonal Skills