Level 3 Business Administrator Apprenticeship - Woodlane High School

General administration, support with data Financial administration - in compliance with the school’s finance policy

General Administration:

Manage reception including answering telephone and taking accurate messages Call Parents/carers of absent children Send letters to parents who have failed to provide a reason for absence each week Computerise all current and archive records Ensure archive is up to date and in order Compose and send emails and letters as required Collect and collate information for website and update on a weekly basis Monitor sign in system and populate monthly reports for School Business Manager Undertake any duties as the Senior Leadership Team may require

Data:

Print student reports for staff, Governors and/or parents/carers Maintain pupil SIMS database, amend/update records on the system and print reports Record pupils’ lateness and absences in SIMS and print a daily register Generate the official register report monthly Manage confidential information, complying with the school’s data protection procedures and legal requirements at all times Collate assessment data for pupil files Complete all necessary administration for Annual Reviews/ Educational Health Care Plans including scheduling of appointments, invitations to relevant agencies and completing EHCP documentation

Financial Administration - in compliance with School’s Finance Policy:

Monitor and manage stock within an agreed budget Raise purchase orders in FMS Work with the Business Manager to monitor spend Place orders as necessary Maintain, update and amend the inventory of electrical goods Update the disposals log and keep accurate records of data disposal certificates etc Create school meals reports and inform the kitchen of daily meal numbers Collect and keep accurate records of dinner money Update student meal payments in dinner money module Collect and keep accurate records of contributions for school trips Collect and keep accurate records of payments for uniform, water bottles student planners, locker keys etc. Collect and keep accurate records of contributions for charity events
This list is not exhaustive and, at times, you will be expected to carry out reasonable requests made by the senior leadership team

Training:
Level 3 Business Administrator Apprenticeship Standard
qualification Delivery method and location of training to be confirmed

Training Outcome:
An apprenticeship allows you to earn a wage, gain valuable work experience and industry specific competence Potential for full time employment on successful completion of the apprenticeship Transferable skills that are invaluable in the wider world of work

Employer Description:
Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers. If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice. As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of race, disability, age, religion or belief, sexual orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.

Working Hours :
Monday. Tuesday, Thursday, Friday 7.30am to 3.30pm

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience