Administration:
General administration support to Recruitment Team
Responding to a wide range of queries from candidates, employees and managers by telephone, email, and messages in the TRAC recruitment system
Daily use of recruitment and occupational health systems
Conducting face-to-face identity and document checks, once trained
Photocopying documents and uploading them to TRAC
To ensure that all electronic and paper records are maintained
To demonstrate good organisational skills and prioritisation of work as needed
Work within the limits of own competence and responsibility and refer issues beyond these to relevant people
Prioritise own workload and organise own work to meet these priorities and reduce risks to quality
Demonstrate respect of confidentially and data protection at all times
Maintain a safe and tidy working environment
Process basic information requests in line with data protection and data confidentially
Daily basic use of a number of HR workforce systems including the Electronic Staff Record, TRAC, OHIO, Learning Hub, Healthroster/Bank System
Arrange meetings and coordinate diaries when requested
Take minutes of meetings
General:
To have good verbal communication skills both in person and by telephone using tact, discretion and sensitivity. Ensure all patients, visitors and staff receive a friendly and professional service with information accurately relayed to the appropriate member of staff
Act responsibly as a team member and seek help wherever necessary
To present a positive image of self and of the directorate by maintaining a professional attitude at all times
To participate in service improvement by contributing ideas for improvement to existing work procedures
Keep accurate and complete records consistent with legislation policies and procedures
To provide cover during the absence of other administrative staff working within the limits of own experience and expertise
Work towards Directorate and Trust objectives, contributing where able to ensure team working
Training:Business Administrator Level 3.Training Outcome:The successful applicant may be offered a full-time role upon completion of the apprenticeship.Employer Description:Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the North-West of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Working Hours :Monday to Friday 9.00AM to 5.00PMSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Team working,Initiative....Read more...
To receive and interpret coding slips, termination forms, new starter information and related documentation, entering relevant information on to ESR, in accordance with agreed deadlines to ensure correct payment for employees.
To maintain the Trust’s Occupational Health Electronic System, removing leavers, and updating employee and manager’s details.
To run pre-designed reports for example, professional registrations, right to work, fixed term contracts and disseminate accordingly.
To access the Trust’s E-Rostering system to answer queries from staff and managers, unlock shifts and ensure corrections are processed correctly.
Support the process to ensure units have finalised E-Rostering rosters ready for submission of pay files.
Support the submission of payfiles to payroll.
Process dropouts and errors generated from the payfiles.
Enrol eligible employees with the Trust’s Alternative pension scheme.
Set up ESR user accounts and passwords.
Maintenance of ESR and Healthroster information systems as a significant part of the role, planning and conducting regular data cleanse and audit activities to ensure data is maintained and stored appropriately.
Support the Workforce Systems Manager with streamlining activities and plan associated streamlining activities and tasks.
Assist the Workforce Systems Officer in providing informationFor Employment Services Use Only: Unique Reference Number: MTV3 requested as part of external audits. Contribute to the development of action plans to address findings.
To be always aware of data quality issues, taking action to maintain standards and reporting to the Workforce Systems Manager as appropriate.
General:
Act as a point of contact for staff and managers, liaising with the Trust’s payroll, finance, and IM&T departments, to resolve queries relating to pay and workforce information contained on ESR, Healthroster and the Occupational Health system.
To work with the Workforce Systems Officer to issue letters of contractual changes, termination letters and pension letters to members of staff. To pro-actively ensure that the administration process is completed in as efficient and timely manner as possible, taking steps to address and avoid delays.
Liaise with the Trust’s payroll department to arrange additional payments when required, ensuring the correct process for authorisation has been obtained, and maintaining associated records.
To work with the Workforce Systems Assistant to ensure returned payslips are redirected to staff members, and to maintain a system to prevent future returns of the same payslips.
To plan the work of the Workforce Systems Administrator.
Support the additional annual leave, retirement awards processes, liaising with employees, managers and payroll.
To provide cover for colleagues as and when required.
Training Outcome:The successful applicant may be offered a full time position on completion of the apprenticeship. Employer Description:
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the North-West of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Working Hours :Monday to Friday - 9.00AM to 5.00PMSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Team working,Creative,Initiative,Patience....Read more...
