As our HR and Operations Assistant, you will play a key role in supporting both HR processes and general office operations, with support from both the HR Manager and Office Manager. Your responsibilities will include:
HR and Recruitment Support: 1. Assist in tracking recruitment activities, managing applicant information, and scheduling interviews with candidates.2. Help ensure compliance with company policies by managing and updating employee records, including driving licence checks, visa checks, and other necessary documentation.3. Keep the HR system up to date with accurate employee data and ensure records are maintained in line with legal requirements.4. Ensure we have up-to-date and accurate HR template letters for various processes such as onboarding and employment changes.5. Provide general administrative support to the HR Manager, including managing HR correspondence, filing, and responding to queries in a professional manner.6. Act as a point of contact for employee queries, handling them with confidentiality, professionalism, and discretion.
General Office Administration: 1. Assist with ordering and managing office supplies, including stationery, Amazon orders, and food deliveries for the office.2. Support in coordinating lunch orders for meetings.3. Greet visitors and answer the phone to ensure a friendly and professional first impression.4. Scan and organise documents.5. Assist with new starter onboarding, ensuring new employees have everything they need to get started smoothly.6. Assist with any other activities or tasks as required, helping the team with ad hoc requests and ensuring the smooth running of day-to-day office operations.Training:This role offers plenty of room for growth and development, and we’re excited to support you as you begin your HR career through an apprenticeship! You will gain your education through Cambridge Regional College, and you'll be working towards a Level 3 HR Support apprenticeship standard.Training Outcome:As an Apprentice HR and Operations Assistant, you’ll gain valuable real world experience and skills that will set you up for a successful career in HR, operations, or admin coordination.
Upon successful completion of the apprenticeship, you could advance into roles such as HR or Recruitment Coordinator, Office Administrator, or even work towards a more senior position within HR or administration, depending on your interests and performance. You will have access to continued training and development, and we encourage internal growth, with the potential to take on greater responsibilities in the future.Employer Description:Echion is a world-leading battery technology developer based in Sawston, near Cambridge. We have developed advanced materials enabling the next-generation superfast charging batteries. This enables a fundamental rethink of how products are designed and used, from industrial e-mobility applications, consumer electronics, and more.
It's a fantastic time to join Echion. The company is now successfully trading with its flagship XNO® product. We have big commercial ambitions and a super exciting roadmap of new products to develop.
We’re looking for like-minded people to be part of our journey towards a successful future. Learn more at www.echiontech.com.Working Hours :Monday to Friday, 9.00am to 5.00pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
JOB DESCRIPTION
Human Resources Assistant
The Human Resources (HR) Assistant will be a member of the HR Operations & Services team and will be responsible for providing a wide range of HR support at our corporate campus. The HR Assistant will conduct administrative tasks and services and collaborate with the HR team to ensure effective and efficient operations.
Duties/Responsibilities, Core Knowledge:
Provides customer service to employees and managers in assigned areas. Maintains accurate and up-to-date human resource files (physical and electronic). Performs periodic audits of HR files and records. Ensures accurate I9 forms and E-Verify completion for new hires and maintains up to date records. Completes all unemployment claims processing. Assists with the coordination and tracking of training programs. Track customer access requirements including drug screens, background checks, and health screenings. Completes Motor Vehicle Record Checks, as necessary. Coordinates the service awards process. Coordinates incoming and outgoing mail for the human resources department. Manages the Human Resources Email Inbox and answers frequently asked questions. Maintains all campus bulletin boards and regulatory notice subscriptions. Maintains the Tremco Employee Handbook as needed. Provides clerical support to the HR department. Creates Standard Operating Procedures within assigned area as requested. Performs additional responsibilities and cross trains where needed in other areas of Human Resources including, but not limited to, Performance Management, Employee Relations, Employee Learning and Compliance. Performs other duties as assigned. Skills, Qualifications, Experience:
Must demonstrate the ability to work independently and collaborate within a team environment. Must be organized, detail oriented with excellent follow-up and proofreading skills. Must have excellent written and verbal communication skills. Must have a positive and helpful customer service attitude and willingness to help where needed. Must produce high quality and volume of work in a fast-paced environment; ability to multitask and complete assignments on time. Must be able to collaborate with others to solve problems. Must be committed to continuous development and learning with the Human Resources field Must be proficient in Microsoft Office applications; prior HRIS experience is preferred. Basic understanding and application of HR principles, policies, procedures, and legal requirements through education or experience. High School Diploma or GED required. Additional HR related training or Bachelor's degree in HR management, business management, or related field preferred.
Other Requirements:
Must be able to work on campus M-F.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online!....Read more...
Assist with day-to-day administrative tasks, including data entry, filing, and document preparation.
Answer direct phone calls, take messages, and respond to general inquiries.
Maintain and update client files, ensuring all information is accurate and confidential.
Support the team with scheduling appointments, meetings, and other administrative duties.
Help with the preparation of client correspondence, legal documents, and reports.
Ensure that office supplies and equipment are stocked and in working order.
Liaise with clients, suppliers, and colleagues professionally and courteously.
Work with senior staff to improve office systems and processes.
Support various departments within the firm, gaining exposure to different areas of legal practice.
Assist in managing the firm’s correspondence, filing, and archiving systems.
Opening incoming post.
Franking/ posting outgoing post
Managing the firm’s WhatsApp
Potential to assist with the firm’s social media
Training Outcome:After completing a Business Administration Apprenticeship, you’ll have a strong foundation for a variety of career paths across different industries. Your next steps will depend on your interests, skills, and experience, but here are some potential progression opportunities:
Career Progression Opportunities:Administrator / Office Manager – Take on more responsibility in business operations and office management.Executive Assistant / PA – Support senior management with administrative and strategic tasks.Business Development / Sales Executive – Move into sales or client relations, helping businesses grow.Further Education – Progress to a Level 4 Business Administration qualification or a degree in Business Management, HR, or Marketing.HR, Finance, or Marketing Assistant – Specialize in HR, finance, or marketing roles within a company.Team Leader / Supervisor – Move into a leadership role, managing a team and overseeing operations.Entrepreneurship – Use your skills to start and manage your own business!
Employer Description:Specialist Claim Solicitors
We’ve helped thousands of people just like you claim back millions of pounds in compensation since we launched in 2017.
Our clients are our business, so client care is a priority for us and an important part of what we do.Working Hours :Mon-Thurs 9am-5pm, Fridays 9am to 4pm (1 hour break each day)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Presentation skills,Administrative skills,Logical....Read more...
The role will
Support the HR Team with administrative tasks
Keep HR records up-to-date and accurate
Monitor the recruitment and general HR mailboxes
Respond to relevant HR queries received
Assisting managers with recruiting new colleagues
Organise and manage meeting bookings
Produce and circulate staff information
Assist with HR and organisational meetings
Aid the resolution of routine HR matters
Assist with the organisation of mandatory staff training
Periodical compliance checks for staff
Training:Apprentices will typically attend York College on a day release (half day of lessons and half day of self-directed study) for the first 15 months of this apprenticeship programme. This will be followed by support and preparation for End Point Assessment (EPA). Apprentices have 3 months to complete their EPA
During their time in College, apprentices will work towards developing their knowledge, skills and behaviours, and at work will consolidate their on-programme learning with the support of their employer. An assessor/reviewer will visit the workplace every 8-10 weeks to discuss and monitor progress on the apprenticeship in conjunction with the employer.Training Outcome:This will give the apprentice a clear route into the HR function at many companies, levelled at either an Administrator or Assistant level.
Completion of the apprenticeship can then progress into CIPD qualifications to help the career progress to Advisor, Business Partner and other senior HR roles.Employer Description:Nimbuscare is a not-for-profit organisation that aims to be a collaborative and agile provider that cares for its people and patients. Nimbuscare is based in York and is owned by all the practices in the city, however we deliver services over a wider footprint.
Incorporated in 2015, building on the strengths of individual member practices, it delivers primary health care services in the North of England, caring for over 250,000 people. The 300-strong team across multiple individual practices allows it to share resources, expertise and services, working as a single entity to tender for services and improve the way services are delivered.Working Hours :Monday to Friday 9:00- 5:00 (7:30 per day), with a 30-minute unpaid lunch break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Act as a first point of call for HR queries applying a professional and friendly approach
Building relationships with management teams to advise and support the implementation of workforce initiatives.
Manage employee onboarding and induction
Assist with recruitment administration
Support L&D Advisor
Administration of all benefits including payroll, pension and healthcare
Applying analytical skills to interpret data
Monitoring and updating our HR system regularly and accurately
Training:A 100% tailored training and assessment program will be delivered to support you throughout your Apprenticeship, (14 - 18 months including endpoint assessment) topics covered include:
Business and Customer Awareness
Communication Skills
Building a team
HR legislation
HR Functions, roles and plans
Systems and Processes
Service Delivery
Problem Solving
Change and Improvement techniques
HR base data and Info
Resilience
Emotional intelligence
You may need to complete level 2 Maths and English Functional skills (if you cannot evidence prior grades).Training Outcome:
HR Assistant, HR Administrator, HR Co-ordinator
Employer Description:"CLA is a non-profit focused on intellectual property and electronic rights management. We licence organisations for photocopying, scanning and digital reuse of articles and extracts from print and digital publications. This includes books, magazines, journals, electronic and online publications, as well as press cuttings or documents supplied by a licensed third party.
Our mission is to help customers legally access, copy and share the published content they need, while also making sure that copyright owners are paid fair royalties for the use of their work."Working Hours :Monday to Friday, 9.00am to 5.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Initiative,Non judgemental,Patience....Read more...
Executive Assistant London – 5 days per week £65,000 - £70,000 COREcruitment is delighted to collaborate with a distinguished health and wellbeing organisation seeking a highly organised Executive Assistant to join their team. This position is well-suited for an individual who excels in dynamic environments, possesses exceptional attention to detail, and is eager to provide support to C-Suite executives while overseeing office operations.The Individual: We are seeking an experienced Executive Assistant who embodies a collaborative approach. The successful candidate will have a comprehensive background in supporting C-Suite executives with travel arrangements, diary management, correspondence, staff onboarding, and other administrative duties. We welcome applications from Executive Assistants with experience in the law, finance, leisure, or hospitality sectors, provided they are friendly, proactive, and possess a high level of attention to detail.Main Responsibilities:
Provide comprehensive support to C-Suite executives, including travel arrangements, calendar management, and preparing documents for meetings and presentations.Liaise with employees at all levels, including senior management, and manage incoming and outgoing communications effectively.Implement and maintain office policies, administrative systems, and ensure the office is well-organised and maintained.Organise meetings, events, and conferences, including managing logistics and ensuring all necessary arrangements are in place.Oversee office supplies, manage budgets, and ensure all office equipment and facilities are in good condition.Assist with HR tasks such as onboarding, maintaining employee records, and coordinating benefits programs.
Requirements:
Minimum 3 years as an Executive Assistant or Office Manager.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Teams.High level of accuracy and attention to detail.Excellent organisational and time management abilities.Strong verbal, written, and interpersonal communication skills.Professional, responsible, and proactive with a positive attitude.A collaborative team player who thrives in a dynamic and enjoyable work environment.
If this position is of interest to you and you fit the requirements of the role then please apply with an updated copy of your CV. Please note due to volume of applications it is only possible to respond to successful applications.....Read more...
Mail Management: Open and sort Finance Office mail.
Purchase Orders: Raise purchase orders, email suppliers, check deliveries, and mark parcels for distribution by the Facilities Team.
Invoice Processing: Handle both purchase order and non-order invoices.
School Trips: Process and record school trip payments, ensuring all information is correct and necessary journals are made.
Supplier Statements: Reconcile supplier statements.
Student Queries: Address student locker key queries and purchase order queries.
Monthly Processing: Handle reprographic, catering, and paper journals at the end of each month.
School Gateway Platform: Assist parents and staff with queries related to the school gateway platform.
Credit Card Reconciliation: Reconcile school credit cards, raise orders, and reconcile on Sims Financial.
Banking: Assist in preparing the banking of cash or cheques received.
Audit Preparation: Prepare for audits by tidying up year-end purchase orders, goods received, and school trip payments.
General Administration: Perform general administrative duties such as filing, photocopying, scanning, completing forms and managing office supplies. This may involve supporting other departments.
Meeting Coordination: Schedule and coordinate meetings, including preparing agendas and taking minutes.
Communication: Handle incoming and outgoing communications, including emails and phone calls.
Data Management: Maintain and update databases and records accurately.
Support Other Functions: Provide basic administrative support to other business functions such as reception, HR, and reprographics as necessary.
Additional Tasks: Undertake other tasks as requested by the Business Support Officer.
Training Outcome:
Once qualified, the role of finance assistant is offered.
Employer Description:Bexhill Academy is part of the Attwood Academies Trust. We are a larger than average 11-16 mixed school serving the coastal town of Bexhill-On-Sea, East Sussex, with approximately 1500 students currently on roll. Bexhill is seaside town renowned for the De La Warr Pavilion and being the home to the first British motor raceWorking Hours :Monday to Friday, 8.00am - 4.00pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Team working....Read more...
JOB DESCRIPTION
Tremco Construction Products Group brings together Tremco CPG Inc.'s Commercial Sealants & Waterproofing and Roofing & Building Maintenance divisions; Tremco Barrier Solutions Inc.; Dryvit, Nudura and Willseal brands; Prebuck LLC; Weatherproofing Technologies, Inc.; Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
GENERAL PURPOSE OF THE JOB: Become a vital partner in supporting the successful delivery of Tremco CPG Inc.'s internal and external training programs. This role is essential for coordinating training initiatives that drive growth and development across the organization. We are seeking a team-oriented professional who is eager to learn, collaborate, and contribute in a dynamic setting under the guidance of the Director of Learning and other business leaders.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Manage and coordinate key North American training programs: Collect and organize training needs and requests. Follow up on training requests from customer partners and sales team representatives. Schedule programs and events while maintaining an up-to-date calendar. Book venues and arrange necessary equipment. Order catering to ensure a pleasant participant experience. Secure and schedule trainers for various programs. Prepare and distribute training materials, such as guides, feedback forms, and certificates of completion. Collect feedback from participants and stakeholders to identify areas for improvement. Share a detailed report with the Director of Learning. Monitor accounts receivable and expenses; ensure invoices are processed and paid on time. Troubleshoot issues as they arise, such as rescheduling sessions or making adjustments to participant schedules. Assist with on-the-day training coordination at Tremco University Rhode Island: Set up training venues, ensuring all equipment and materials are in place. Welcome participants, manage sign-ins, and provide any necessary instructions for the day. Act as the primary point of contact during events to quickly address and resolve any issues. Act as a liaison for communication and coordination among partners, vendors, and participants. Monitor and manage emails related to training activities sent to the shared email inbox (TremcoCPGLearning@tremcoinc.com). Utilize the eLearning platform to maintain accurate training records, including tracking attendance, completions, and issuing certificates. Ensure compliance with organizational policies by employees and vendors involved in the training process. Handle attendee payment processing and communicate outstanding balances to stakeholders. Organize and coordinate meetings and events related to training initiatives. Maintain the shared drive/site with up-to-date resources and schedules for training events. Assist in tracking, maintaining, and reporting on key performance indicators (KPIs) for training programs. Manage and monitor expenses related to training efforts. Support sales activities as time permits, examples include project activity tracking, reporting, Sales Force support, event coordination, special price requests, lead generation follow-up, and other support duties.
EDUCATION REQUIREMENT:
High school diploma required. Associate degree preferred. In lieu of degree, at least 4 years' experience in an administrative role (e.g., HR Assistant).
EXPERIENCE REQUIREMENT:
Requires at least 4 years' experience in an administrative function (e.g., HR Assistant or other relevant position).
OTHER SKILLS, ABILITIES, AND QUALIFICATIONS:
Experience in project management. Excellent organizational and multi-tasking ability. Strong communication skills with great attention to detail. Knowledge of office procedures and billing. Ability to work well with other organizations and personnel with disparate backgrounds. Ability to work independently and with a team. Proficient computer skills including but not limited to Microsoft office suite, SAP, etc. Proven ability to work well and independently in a fast-paced, ever-changing environment with frequent interruptions. Ability to travel (under 10%) to assist with training events.
PHYSICAL DEMANDS:
Incumbent must be able to stand, walk, sit, use hands, reach, talk, hear, taste, and lift up to 25 lbs. occasionally.
BENEFITS AND COMPENSATION:
The salary range for applicants in this position generally ranges between $58,523 and $60,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
The Company offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) Savings and Trust & Plan with company match, Company Pension Plan, Performance Based Bonus/Commission, and continuing education.
All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.Apply for this ad Online!....Read more...
The following are the core responsibilities of the Administration / Rota Clerk. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:
Supporting the management team in their day-to-day operations of the practice, ensuring staff achieve their primary responsibilities.
Rota clerk to facilitate efficient and effective staff and premises usage and adjust where necessary to cover for day-to-day changes ensuring the patients are informed where necessary.
Utilising and monitoring IT programmes to keep HR, organisational functions, practice policies, safety alerts, etc. up to date.
Attend, participate and take meeting minutes for the various team meetings held internally or externally to the practice.
Providing admin support for the team where required.
Provide support for elements of QOF, compliance with CQC regulations and standards, etc.
Supporting the practice with recruitment including pre-employment checks and DBS.
Organising, monitoring, and maintaining a robust staff induction, training and appraisal programme.
Supporting the management team with the clinical system, ensuring IT security and IG compliance at all times and responding to and resolving all local IT issues.
Updating and acting as the focal point for the practice website and social media sites.
Supporting the practice in managing and highlighting issues with services e.g., cleaning, gardening, window cleaning, building faults, etc.
Work on reception desk on a rota basis with other colleagues.
Liaise with both internal and external agencies.
To provide office cover to support the clinical team.
Process changes to patient registration, deduction of record and new patient registration.
Input data into the patients’ healthcare records as necessary.
Answer incoming phone calls, transferring calls or dealing with the callers’ requests appropriately.
Welcome patients and visitors to the organisation, directing requests appropriately.
Always maintain a clean, tidy, effective working area.
Support all clinical staff with general administrative tasks as requested
This list is not exhaustive.Training:As a Business Administration Apprentice, you will complete the following qualifications as part of your Apprenticeship:
Level 3 Business Administrator Standard Apprenticeship
Level 2 Functional Skills in maths and English if not already achieved
You will also develop the skills, knowledge and behaviours required to work within an office environment
This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills
You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times
Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence and professional discussions
All evidence will be logged to your electronic portfolio
Training Outcome:Great prospects for progression to a permanent Assistant role for the right candidate.Employer Description:"Providing outstanding care and promoting a healthy future for our community"
Bankfield Surgery is a kind caring practice located at the heart of the Elland Community, close to the M62. We are a training practice and have a dedicated team of staff and Practice Champions to help to improve the health, wellbeing and lives of the patents we care for.
‘Our surgery is part of the Calder and Ryburn Primary Care Network’Working Hours :Monday to Friday. 37.5 hours. Shifts to be confirmed at interview.Skills: Communication skills,Attention to detail,Organisation skills,Customer care skills,Team working,Initiative,Non judgemental,Patience,Confidentiality,Proactive,Willing to learn,Flexibility,Ability to work under pressure....Read more...
