To assist senior administrative support staff in maintaining an efficient and responsive support and word processing service to the school, ensuring expectations of high service standards are met.
To assist with pupil first aid and welfare duties, including looking after sick pupils and liaising with parents and staff.
To arrange meetings, conferences and other events to a high standard.
Organise business travel arrangements and appointments and maintain up to date diaries on behalf of school staff as required.
To service meetings and take minutes and or notes and distribute to participants.
To provide an efficient, accurate word processing support service, carried out to a quality and professional standard.
To maintain, record and update all administrative information systems and procedures as required, including retrieving and collating information to a high standard.
To undertake reception duties, dealing with routine and face and face enquiries and signing in visitors.
To respond independently to correspondence as required.
To maintain display boards and to ensure these are refreshed regularly.
To maintain manual and computerised records and to use IT systems effectively to provide reports and statistics.
To arrange the orderly and secure storage of stocks and supplies.
To ensure standard office equipment is serviced regularly.
To provide general advice and guidance to staff, pupils and others.
To ensure accuracy and confidentiality of all information produced.
To provide cover for other administrative colleagues when required.
To be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person as soon as they arise.
To be aware of and support difference and to ensure equal opportunities for all.
To contribute to the overall ethos, work and aims of the school.
To attend and participate in meetings as required.
To participate in training and other learning activities and performance development as required.
The ability to converse at ease and provide advice in accurate spoken English is essential for the post.
For this job we are looking for:
Experience of working in an administrative and finance support environment.
Effective written and verbal communication skills to liaise with a wide range of people at all levels.
Possess good numeracy skills.
Ability to plan and prioritise own workload, and that of others to meet deadlines within fixed timescales.
Accuracy and precision when preparing, maintaining and monitoring financial data and producing relevant information.
Training:
Level 3 Business Administrator Apprenticeship Standard Qualification.
Online training supported by our dedicated tutors.
Training Outcome:
Potential full-time employment for the right candidate upon successful completion of the apprenticeship.
Employer Description:Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers.
If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice.
As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of gender, race, disability, age, religion or belief, relationship orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.Working Hours :Monday - Friday, 8.45am - 3.45pm with a 1 hour break.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Logical,Team working,Initiative,Experience in admin,Reliable,Confident....Read more...
