Assist in monitoring compliance across Estates maintenance activities, ensuring adherence to statutory and safety regulations, including health and safety, fire safety, and environmental standards.
Support in carrying out inspections, audits, and risk assessments of plant, equipment, and buildings to identify and mitigate potential risks.
Help maintain and update compliance records, reports, and statutory documentation within the Estates management systems.
Work collaboratively with the maintenance team and contractors to ensure planned and reactive works comply with legislation, University policy, and industry best practice.
Assist in developing compliance checklists, safe systems of work, and method statements to promote a culture of continuous improvement.
Support the coordination of remedial works identified through inspections and audits, ensuring timely completion and accurate record-keeping.
Contribute to the preparation and presentation of compliance performance data for management review.
Attend internal and external training courses to gain knowledge in compliance, safety management, and property maintenance operations.
Maintain personal training logs and evidence portfolios in line with apprenticeship requirements.
Adhere at all times to all relevant health and safety policies and safe working practices.
Keep all working areas, including store areas, in a clean and safe condition.Training:Level 4 Regulatory Compliance Officer apprenticeship standard.Training Outcome:Eligible to apply for Regulatory Compliance rolesEmployer Description:University College Birmingham is a highly-respected, career-focused education and training establishment specialising in vocational courses in both the higher and further education sectors, alongside a growing portfolio of apprenticeships.
Our reputation for excellence means the University is popular with international students, who join us from 57 countries across the globe.Working Hours :Monday to Friday with flexibility around working pattern to suit operational needsSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Team working....Read more...
As a full member of the finance team, you will play a vital role in ensuring the Trust maintains its health financial position, supporting effective financial management, robust controls, accurate reporting, and continuous improvement.
Specifically, you will be involved in all aspects of the processes that enable the delivery of these outcomes, accurate transaction records within the finance system (Civica Financials Live) is the bedrock upon which all other aspects rely. You will be involved in areas such as month-end processes, fixed asset management, internal recharges, finance system administration and credit card reconciliations, as well as supporting the annual audit.
Ensuring accurate and timely reporting processes are completed, you will also be involved in journal preparation, reconciliations, ledger reviews and the preparation of the monthly management accounts for presentation to senior management.
Area 1: Transactional Accounting
To support staff through the process of raising requisitions dealing with queries etc.
To input invoices as received from suppliers and match within the finance system to purchase orders dealing with any discrepancies and following up internally where necessary
Management of suppliers in the finance system adding suppliers and amending details when required
Respond to supplier enquiries
Assist the Finance Assistant in making payments to suppliers
Assist the Finance Assistant in ensuring the accurate recording of bank transactions within the finance system, allocating income to appropriate customer accounts etc.
Ensure that staff within the Trust follow Financial Regulations and reporting any non-compliance to the CFO
Area 2: Management Accounting
Assist the Management Accountant in management of the Trust’s Charge Cards following up with staff to ensure every transaction has appropriate requisition raised through the finance system and back up documentation is provided promptly to finance
Assist the Management account with the financial oversight of trips
Assist the Management Accountant with month end processing and the production of management accounts including the management of fixed assets
Assist the Management Accountant with the reconciliation of accounts ensuring any variances are investigated and corrected
Working with the Management Accountant, liaise with external auditor providing data requested promptly whilst ensuring it accuracy
General:
Assist with the administration of the finance system, adding users, managing approvals and privacy groups
To carry out other financial or clerical tasks, as directed
To perform other reasonable duties within scope of skills as directed by line manager
Training:BPP apprenticeship training programmes are delivered virtually by our fully qualified and industry-experienced training team. Using their expert knowledge, we’ve purposefully built our programmes around the real-world use of modern technology, so that the skills we create can be directly applied in the workplace.
Throughout the apprenticeship learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their work experience.Training Outcome:The Trust has been expanding for a number of years and as such has a need to employ additional qualified staff at points of expansion. The Trust also operates succession planning to ensure it has the people with the correct skills to back fill rolls as people move on. This role provides the opportunity for the right candidate to gain the knowledge and experience necessary to slot seamlessly into a role within the finance function of the Trust should a role become available. The apprenticeship is also the ideal opportunity for the right candidate to start their journey to become a qualified accountant, continuing their studies post the apprenticeship and making them an attractive proposition for any employer.Employer Description:GMAT is a cross-phase Multi Academy Trust based in Cheshunt, currently comprising two secondaries and two primaries - Goffs Academy, Goffs-Churchgate Academy, Flamstead End School and Oakview Primary School. Across the piece, GMAT currently has just under 3,000 students in its care and employs just under 400 staff. The MAT also operates nursery provision on the Goffs-Churchgate site, with subsidised and term-time only places for staff, run by Ashbourne Nurseries - https://ashbournedaynurseries.com/.
All of the schools are situated within close proximity of each other in Cheshunt, and share many activities, including CPD for staff. One of the Trust’s fundamental principles is that no one school or phase is in any way more important or successful than the other. As such, CPD and other events are rotated through all schools in the Trust, with everyone learning from and sharing with each other. This collegiate and collaborative approach permeates our Trust.
The MAT’s finances are overseen by a highly skilled Chief Finance Officer with considerable financial expertise in the private sector, plus a highly experienced Management Accountant. The Trust deliberately created an innovative Income Generation function, and extensive lettings and business development work now takes place across all sites in the MAT. This additional income – now yielding around £600k per annum – underpins generous levels of staffing at both schools, plus many “extras” that would otherwise be unaffordable in the current funding climate.
GMAT is a fully centralised MAT, with all of our schools able to access dedicated, expert advice and support from centralised functions in HR, Finance, Income Generation, Data/Business Analysis, ICT and Estates.
The MAT is extremely clear about its daily purpose, reflected in its motto of “no set destiny for any child.” All of our schools, leaders and staff believe fiercely in the life-changing nature of education and work tirelessly to that end, day in and day out. There is no set destiny for any of the children in our care; rather, we are each very clear that our daily work across the piece allows children to forge new futures and destinies.Working Hours :Monday to Friday
9am to 5pmSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative....Read more...
